Solutions · Restoration studios

Restoration studio software: every piece, every treatment, on the record

A piece in your care is a liability until it leaves documented. Provenance logs intake condition, tracks each piece through the workshop, bills bench time and materials, and hands back a signed before/after record, so the studio's craft is matched by its paperwork. An Operations Adviser watches where work stalls, flags the piece waiting on approval, and computes each job's real margin from the actual bench time on it.

What Provenance does here

01Intake & inspectionEach piece logged on arrival with photos, condition notes, and the owner's sign-off on existing damage.

02The workshop pipelineStatuses that match your workflow, assessment, approval, treatment, finishing, ready, with every move logged.

03Treatment documentationPhotos and notes at each stage accumulate on the piece; the before/after pair prints side by side.

04Bench time & materialsClock time against the piece, pull materials from inventory, and bill time-and-materials or flat rate.

05Approvals & quotesEstimates with photos; the client approves and pays a deposit online before work begins.

06Storage billingPieces awaiting approval or pickup can carry storage charges, billed on a schedule.

07Chain of custodyReceived, in treatment, in storage, released, who had it and when, in an unbroken sequence.

08Client portalOwners follow their piece's progress, documents, and signed reports behind an access code.

Where the bottleneck is, on one screen

Track every piece through your workflow and see where work stalls, pieces waiting on approval, parts, or pickup are visible before they become quiet losses. Margins are computed from the actual bench time and materials on each job, not guesses.

The before/after is the deliverable

Clients pay for transformation and for the forgiveness of risk. A signed intake report with existing damage annotated, treatment photos in sequence, and a signed release, that file is what protects the studio when memories differ.

Run by the Operations Adviser

All of this lives on one record, so Provenance's Operations Adviser can reason over the whole business: it drafts the schedule, flags the job losing margin, chases the overdue invoice, and proposes your next move with the math shown. You approve, and money and custody never move without your sign-off. That is what a generic tool cannot do, because its AI sees your jobs, crews, assets, and condition together, not just a calendar.

Asked, answered

What does restoration studio software do?

It manages the operational side of restoration and conservation: intake with condition documentation, workflow tracking through treatment, bench time and materials billing, storage charges, and signed release paperwork, with each piece carrying its full history.

Can Provenance document condition at intake?

Yes, annotated photos and notes at intake, signed on the device, so pre-existing damage is on the record before treatment begins.

Can I bill for time and materials?

Yes, time is clocked against each piece and materials pull from inventory; bill time-and-materials or a flat rate, with deposits taken at approval.

The bench is yours; the paperwork keeps itself.

Flat monthly plans from $59, a 30-day money-back guarantee, and your first workspace ready in minutes.

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