Solutions · Design studios & installers

Operations software for design studios: from receiving dock to reveal day

The design is yours; the logistics are ours to organize. Provenance tracks every piece from receiving through staging to install day, the crews, the schedule, the condition photos, the client billing, so the reveal happens on time and the file proves everything that touched it. An Operations Adviser sequences the install day, flags the piece that arrived damaged, and drafts the client billing as each phase completes.

What Provenance does here

01Receiving & inspectionEach piece logged on arrival with photos and condition notes; damage flagged before it becomes your problem.

02Staging inventoryWarehouse locations, QR labels on pieces and bins, quantities and locations always current.

03Install-day schedulingMulti-crew install days scheduled block by block; the dispatch board keeps crews from colliding.

04White-glove crewsRun sheets, placement notes, and photo capture on the crew's phones; customer ETA links for the client.

05Client billingDeposits on approval, progress invoices, and final billing with card and ACH payment links.

06Photo reportsRoom-by-room photo documentation as installed, the record of the reveal.

07Client portalClients see their pieces, documents, and reports behind an access code.

08Project viewEvery job, invoice, and document for an engagement grouped under one project.

The missing system between the PO and the room

Design tools handle the creative; accounting handles the books. The physical middle, receiving, inspection, storage, staging, transport, installation, is where pieces get lost and margins leak. That middle is what Provenance runs.

Install day, choreographed

A reveal is a dozen deliveries pretending to be one. Provenance schedules the crews in blocks, sequences the truck, and puts the placement plan on every phone, and the calendar shows simultaneous crews side by side, not stacked.

Bill the way you buy

Deposits when the client approves, invoices as phases complete, and a clean, itemized final bill, paid online, synced to QuickBooks.

Run by the Operations Adviser

All of this lives on one record, so Provenance's Operations Adviser can reason over the whole business: it drafts the schedule, flags the job losing margin, chases the overdue invoice, and proposes your next move with the math shown. You approve, and money and custody never move without your sign-off. That is what a generic tool cannot do, because its AI sees your jobs, crews, assets, and condition together, not just a calendar.

Asked, answered

What does operations software for design studios do?

It manages the physical side of design work: receiving and inspecting furniture and fixtures, tracking them in storage, scheduling installation crews, documenting condition and placement with photos, and billing the client, the workflow between procurement and the finished room.

Can Provenance track pieces across warehouse and site?

Yes, every piece is an asset with a location, photos, QR label, and custody history, from the receiving dock through staging to its placement in the room.

Does it handle client deposits?

Yes, accepting a quote can require a deposit paid online by card or ACH, and the deposit credits automatically against the final invoice.

Put the Adviser to work on your own jobs.

Flat monthly plans from $59, a 30-day money-back guarantee, and your first workspace ready in minutes.

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