Solutions · Galleries & auction houses

Run the gallery on one record, works, consignments, condition, custody

A gallery or auction house lives and dies on provenance: what a work is, what it's worth, what condition it's in, and every hand it has passed through. Provenance keeps all of that in one registry, and adds the operational tools to move, install, store, and invoice the work without leaving the record. Keep your sell-side system and viewing rooms; Provenance runs the physical business underneath, with an Operations Adviser that flags stale valuations, unbilled storage, and condition changes before they cost you.

What Provenance does here

01Registry of worksEach piece catalogued with images, artist, medium, dimensions, value, insured value, condition, and location.

02Consignment trackingWorks placed with or received from third parties tracked as consignments, status, terms, and billing.

03Chain of custodyEvery move, released, received, transferred, installed, stored, logged with the responsible person and time.

04Condition reportsSigned, annotated before/after photo reports accumulate on each work.

05Valuation recordValues and insured values with acquisition dates and sources, what your insurer and registrar ask for.

06Storage billingBill for climate-controlled or standard storage as an ongoing line, tied to the work.

07Collector portalOwners see their works, documents, and signed reports behind an access code.

08Operations built inSchedule transport and installs, dispatch crews, and invoice, all one click from the work.

Provenance is the point

For a dealer or auction house, the documented history is the value. A registry that ties each work to its condition, its valuations, and every move, signed and timestamped, turns "we believe" into "here is the record."

Works with your sell-side system

Artlogic and its peers sell your art, the website, the viewing rooms, the CRM. Provenance runs the operational spine underneath: the handling, storage, condition, crews, and money. Different organ; keep both.

Run by the Operations Adviser

All of this lives on one record, so Provenance's Operations Adviser can reason over the whole business: it drafts the schedule, flags the job losing margin, chases the overdue invoice, and proposes your next move with the math shown. You approve, and money and custody never move without your sign-off. That is what a generic tool cannot do, because its AI sees your jobs, crews, assets, and condition together, not just a calendar.

Asked, answered

What is the best software for galleries and auction houses?

Provenance is built for galleries, dealers, and auction houses that need a registry of works with values and condition, consignment tracking and billing, signed condition reports, a documented chain of custody for every move, and a collector portal, combined with the operational tools to schedule, transport, and invoice.

Can Provenance track consignments?

Yes. Works placed with or received from third parties are tracked as consignments, with status and billing, alongside the rest of the registry.

Do collectors get access to their works?

Yes, a portal behind an access code lets owners see their works, documents, and signed condition reports.

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