Solutions · Antique dealers

Antique dealer software: provenance, condition, and consignment on one ledger

An antique's value is its story, what it is, where it came from, what condition it's in, and who has handled it. Provenance keeps the story with the piece: inventory, valuations, consignments, condition reports, and every move, in one record the trade can stand behind, with an Operations Adviser that watches consignment settlements, storage billing, and delivery scheduling so nothing slips.

What Provenance does here

01Inventory of piecesEach piece catalogued with photos, period, maker, dimensions, value, insured value, condition, and location.

02Provenance recordAcquisition source and date, valuation history, documents, and every custody event, attached to the piece.

03ConsignmentsPieces taken on or placed out on consignment tracked with terms, status, and settlement.

04Condition reportsSigned, annotated photo reports, at acquisition, before delivery, after return.

05Storage billingCharge for storage as a recurring line tied to the piece.

06Delivery operationsSchedule white-glove delivery, capture signatures at the threshold, and log the handoff.

07Client portalBuyers and consignors see their pieces, documents, and signed reports behind an access code.

08Invoicing & paymentsDeposits, invoices, card and ACH payments, and QuickBooks sync.

The documented story is the margin

Two similar pieces sell for different prices when one carries its history. A registry that ties valuations, condition, and custody to each piece, signed and timestamped, is what turns "attributed to" into a defensible claim.

Consignment without the spreadsheet

Consigned pieces carry their terms and status alongside the rest of inventory; settlements are computed from the record, and the consignor can watch their pieces in the portal.

Run by the Operations Adviser

All of this lives on one record, so Provenance's Operations Adviser can reason over the whole business: it drafts the schedule, flags the job losing margin, chases the overdue invoice, and proposes your next move with the math shown. You approve, and money and custody never move without your sign-off. That is what a generic tool cannot do, because its AI sees your jobs, crews, assets, and condition together, not just a calendar.

Asked, answered

What software do antique dealers use to track inventory?

Provenance, an inventory where each piece carries photos, valuations, condition reports, consignment terms, and a chain of custody, combined with delivery scheduling, invoicing, and a client portal.

Can Provenance handle consignments?

Yes, pieces taken on or placed out on consignment are tracked with terms, status, and settlement, alongside owned inventory.

Does it track provenance?

Yes, acquisition source, valuation history, documents, condition reports, and every logged custody event stay attached to the piece.

The story stays with the piece.

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