Solutions · Chain-of-custody asset tracking

Asset tracking with a chain of custody, not just a location field

Knowing where an asset is answers one question. Knowing every hand it passed through, with signatures, photos, and timestamps, answers the ones that cost money. Provenance keeps a registry where each object carries its complete documented history, and an Operations Adviser reads that history, flagging a condition change, a coverage gap, or a stalled transfer before it becomes a claim.

What Provenance does here

01The registryEach asset catalogued with photos, category, value, insured value, condition, location, and status, searchable and filterable.

02Custody eventsReleased, received, transferred, installed, stored, each event logged with the responsible person and time, in sequence.

03QR labelsPrint label sheets (standard and Avery presets); scan any label in the field to open the asset or log a move.

04Condition historySigned photo condition reports accumulate on the asset, incoming vs. outgoing prints side by side.

05Damage flagsDamage reports tie to the asset and the job where they were raised, with photos and follow-up status.

06Client portalOwners see their assets, documents, and signed condition reports behind an access code.

07Job linkageEvery move happens on a job, so the crew, the truck, the signatures, and the invoice are all one click from the asset.

08Valuation recordValues and insured values with acquisition dates and sources, the numbers your insurer and accountant ask for.

Custody is the product

For collections, estates, consignment inventories, and equipment fleets, the liability question is always the same: who had it, and what condition was it in when they did? Provenance's custody chain answers in one screen.

Labels that close the loop

A QR label on the crate, the bin, or the frame's stretcher bar means the field crew logs moves by pointing a phone, no typing, no “I'll enter it later,” no gaps in the chain.

Shared truth with the client

The portal shows owners exactly what you see, their works, their documents, their signed reports, which turns “trust us” into “see for yourself.”

Run by the Operations Adviser

All of this lives on one record, so Provenance's Operations Adviser can reason over the whole business: it drafts the schedule, flags the job losing margin, chases the overdue invoice, and proposes your next move with the math shown. You approve, and money and custody never move without your sign-off. That is what a generic tool cannot do, because its AI sees your jobs, crews, assets, and condition together, not just a calendar.

Asked, answered

What is chain-of-custody asset tracking?

Tracking that records not just an asset's location but every transfer of responsibility, who released it, who received it, when, and in what condition, each step signed and timestamped. It's the standard of documentation used for artworks, evidence, and high-value goods.

How do QR labels work in Provenance?

You print QR label sheets from the registry (standard or Avery presets), fix them to assets or bins, and scan them in the field to open the asset or log a custody move on the spot.

Can my clients see their assets?

Yes, each client gets a portal behind an access code showing their assets, documents, and signed condition reports.

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